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| CounterPoint SQL Enterprise by Synchronics |
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Inventory Control |
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Inventory Control
Inventory is the backbone of CounterPoint. It is the means by which all items are identified, priced, and tracked. Inventory is designed to help you maintain optimum inventory levels, control inventory costs, and track merchandise movement. It provides the tools needed to minimize inventory levels and out-of-stock conditions, and maximize valuable management information and profitability. |
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Setting up inventory items is quick and easy. Item numbers and barcodes may be manually entered or assigned automatically. When a new item is added, much of the basic information may be copied from another item to help reduce errors and speed up the entry process.
Inventory valuation is provided by stocking location using the Average Cost method. CounterPoint supports multiple stocking locations. Locations may be reported separately, together, or in location groups. An unlimited number of locations and location groups may be defined,
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| and each group may have an unlimited number of locations. Location groups can be used for reporting and merchandise allocation. |
CounterPoint supports item numbers up to 20 characters long (field length can be expanded). Each item number identifies a unique inventory item with an associated description, category, price, barcode, and other information.
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| Support is provided for normal inventory, as well as gridded (apparel color/size) items.
The Serial Numbers Option allows you to track items as always serialized or sometimes serialized.
An item may be defined as an Inventory, Non-Inventory, Service, or Discount item. CounterPoint tracks on-hand quantities for Inventory-type items.
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Item Information
Categories, subcategories, and up to six user-defined classification methods may be established for grouping items. These classifications are validated to ensure correct setup of information.
An item may also have:
- Unlimited barcodes, a stocking unit, and up to five alternate selling units (e.g., EACH, BOX, CARTON).
- Up to 20 user-defined profile fields for collecting and displaying additional item information.
- Images, sounds, or video clips that can be displayed during item Zooms, or auto-displayed in Regular and Touchscreen Ticket Entry.
- A weight assigned.
- Unlimited substitute items that can be viewed during Item Zooms.
- A primary vendor and an unlimited number of alternate vendors. For each vendor/item combination, CounterPoint tracks the purchasing costs, the vendor's item number, and other valuable information.
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LookUps
Easily select an item by entering the item number, scanning a barcode, or by using LookUps. With LookUps, you find the item using a keyword search by entering any portion of the item number, description, category, subcategory, or any other field designated as a keyword search field.
Customize LookUps by setting the order in which the records display or by specifying which fields display (item number, category, vendor, etc.).
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| You can filter LookUps so that only items that match specific criteria will display. For example, you could define a Filter that displays only those items that have the word Club in the description, a primary vendor of Acme, and that are in the Golf category. You can save named LookUps for future use. Custom Filters are automatically saved with your LookUp. |
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Zooms
You can easily view details of an item whenever you look up or view an item. Item Zooms display information about the item (price, category, extended description, etc.), the inventory (location, cost, quantity available, etc.), recent sales history, vendors for the item, open purchase orders, monthly history, substitute items, serial numbers, open transfers, images, and item notes. You can customize the format and the fields that display in the Zoom.
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Barcodes
Barcodes of up to 20 characters are supported (field length can be expanded), and an item may have an unlimited number of barcodes. Barcodes may be associated with a specific selling unit—for example, one barcode may indicate BOX, while another barcode indicates EACH. A unique barcode is supported for each individual color/size combination for a gridded (apparel) item.
Barcodes may be manually entered or automatically generated by CounterPoint. Both manufacturer and in-house barcodes are
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supported. Barcodes may be printed on labels and used for automated scanning during Point of Sale checkout, when taking a physical count, and in other functions.
Random-weight barcodes allow for variable weight items, such as meat or produce. Ticket Entry recognizes random-weight barcodes and automatically calculates the correct quantity (weight). Weight scales and tare weights (container weights) are also supported. |
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Notes
An item may have unlimited pages of notes. These notes may be viewed, printed on forms when the item is sold, and even be set to automatically display when the clerk sells the item (valuable for power-selling related items). Notes use rich text format (RTF) for bolding, underlining, etc.
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Commissions
Each sales rep can be assigned a commission code, and commissions can be calculated on selling price or on gross profit. Different commission rates may be used for different sales reps. Commissions are described more fully under Sales History. |
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Pricing and Units
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Item prices can be set up by simply assigning a selling price to each item. Or you can take advantage of CounterPoint's flexible and powerful pricing rules.
An item may be priced by its stocking unit or by alternate units (up to five alternate units per item). For example, you may stock golf balls by the EACH, and sell them at one price by the BOX and at another price by the SLEEVE. |
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Each item may have up to three price levels for the item's stocking unit and for each of its five alternate units (or six levels with the Advanced Pricing Option).
The Advanced Pricing Option also supports price-by-cell (for gridded items) and location-specific prices. |
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Pricing Rules
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Pricing rules determine the basic pricing structure of an item - whether the item's price is selected from one of the price levels or whether it is based on the quantity purchased, item or customer information, or a combination of those factors.
The calculated price can be based on a price level, a discount percentage/amount off of a price level, a markup percentage/amount from cost, or a fixed price determined by user-defined pricing rules.
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Pricing rules provide flexible and powerful pricing options, including Special, Promotional, and Contract pricing: |
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- Special—Special prices may be defined for general pricing policies or for particular groups of customers and typically don't have starting or ending dates.
- Promotional—Sale prices typically have starting and ending dates (and times) and discounts may be defined for specific items or entire categories/subcategories of merchandise. Multiple sales may be defined in advance.
- Contract—Customer-specific prices may be defined for specific items or entire categories/subcategories of merchandise and have optional starting and ending dates (and times).
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Taxes
Each item can be set up as normally taxable or normally non-taxable, and authorized users can override this value when the item is sold. An item can have a totally different tax structure for each selling location or for each customer.
Tax categories may be defined for item-specific taxes. Item-specific taxes can be assessed in addition to or in place of the regular sales tax. Taxes can be a percentage of the sale (with a minimum and a maximum), an amount per piece, or a combination of the two. CounterPoint allows you to define multiple authorities (such as state, county, etc.) and multiple rules within each authority (such as different tax rates for different sale amounts). Tax rules allow for bracketed tax rates, minimum and maximum taxable amounts per unit, penny tax tables, unit taxes, tax-on-tax, and tax holidays.
Canadian PST/GST calculation is also supported. |
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Accounting
Account codes may be defined and assigned to items for complete control over which General Ledger accounts are charged for inventory, receivings, sales, cost of goods sold, returns, cost of goods returned, transfers, etc.
Full support is provided for profit center by location. Transferring goods creates distributions to decrease inventory value at the from location and increase inventory value at the to location.
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Physical Inventory
A complete physical inventory subsystem is provided for streamlined physical counts and variance reporting. Support is provided for importing count transactions from text files created by handheld data-collection devices.
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Transfers
A transaction processing system is provided for initiating and tracking inventory transfer activity and in-transit quantities. A transfer-out may be entered manually and reviewed prior to posting, and may be accompanied by a printed transfer form. The completion of the transfer is accomplished by a transfer-in transaction and an optional transfer reconcile step.
For businesses with more than one store, transfer documents can be completed at the main office or at the other stores.
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The Transfer Advice report provides a list of suggested transfers using either the maximum-quantity or the replenish sales calculation method. The Transfer Advice report can automatically create transfer transactions, which may be reviewed and edited prior to finalizing the transfer-out documents. Miscellaneous charges, such as freight, can optionally be added during the transfer.
You can also use Quick Transfers to transfer inventory in a single step. |
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Reports
An extensive set of inventory reports is provided to meet your reporting and analysis needs:
- Inventory Status report and Stock Status report provide valuable and concise views of your inventory levels.
- Valuation report shows your current inventory position from different points of view.
- Transfer Advice report shows suggested transfers and can create transfer documents.
- Inventory Analysis report includes Top X and Bottom X reporting based on quantity on-hand, profit value, sales, quantity sold, etc.
- Inventory History report provides a detailed transaction log of historical inventory activity.
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 Printable Features List
Software Demo >> Request More Info >> |
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